There are three steps in the Foundation’s grant process:
Letter of Inquiry
Requirements
After reviewing our basic requirements, the first step for an organization interested in applying for a grant is to send the Foundation a 1-3 page Letter of Inquiry (LOI). The LOI should be on official letterhead, signed by the Chief Executive Officer/Executive Director and contain the following information:
- Legal organization name, mailing address and 501(c)(3) Tax ID number of the organization/fiscal sponsor
- Contact information (name, title, phone number and email address) for the person who can best answer questions about the LOI
- Brief description of organization including mission, population served, scope of activities and current organizational budget
- Brief description of the proposed project for which funding is sought
- Total cost of the proposed project, any funds already committed, the fundraising gap and the amount of the request
- Timeline over which funding is needed, and overall timeline of the project
- Brief description of your organization’s racial demographics for CEO/ED/leader and board members following the chart,
listed below:
Show/Hide Organizational Racial Demographics Table
Organizational Racial Demographics
| Category | CEO/ED/Leader | # Board Members |
|---|---|---|
| American Indian/Native Alaskan | ||
| Asian | ||
| Black/African-American | ||
| Latino/Hispanic | ||
| Multi-racial | ||
| Native Hawaiian/other Pacific Islander | ||
| White | ||
| Some other race/ethnicity | ||
| Prefer not to state |
How to submit
Online Application
After confirming eligibility for your organization and project, please visit the link below to start your LOI submission. You will have the ability to save your progress and return to the application as needed.
Create an account and submit a new LOI
Return to a saved application
If you need assistance with the online portal, please contact our Grants Administrator, Nate Kalb at nkalb@france-merrickfdn.org.
Timeline
We accept LOIs on a rolling basis and encourage organizations to send them anytime. Foundation staff acknowledge letters within 24 hours if received on a business day. We communicate decisions about smaller requests (under $50,000) on a monthly basis and wait until after the LOI closing date listed below to make decisions about inviting proposals over $50,000. Applicants will be notified within 10 days of the closing date as to whether or not a proposal will be invited. Due to limited resources, we cannot request proposals from all inquiries that meet our criteria. Organizations with requests that are clearly not a fit with our priorities, style of funding, geographical preferences or other reasons may hear from us before the decision closing dates so that they can more quickly look for alternative funding.
Timeline for requests for $50,000 and under:
| LOI Submission | Proposal Deadline | Grant Decision |
|---|---|---|
| Rolling | One month after decision is made on LOI – usually communicated the first week of each month | Approximately one month after receiving proposal |
Timeline for requests for over $50,000:
| LOI Closing Date | Proposal Deadline | Grant Decisions |
|---|---|---|
| December 1, 2023 | January 19, 2024 | April 2024 |
| February 2, 2024 | March 15, 2024 | June 2024 |
| May 31, 2024 | July 12, 2024 | October 2024 |
| August 23, 2024 | October 11, 2024 | January 2025 |
Proposal
Organizations that receive a proposal invitation and guidelines have approximately one month to prepare and submit a proposal. As general practice, we request project budgets, organizational budgets, board lists and audits as part of our application. A program officer is assigned to each proposal and follows up to ensure that our process is clear and that we fully understand each request, which frequently requires a site visit to better appreciate the organization and need addressed in the proposal. Following this review, grant requests are presented for consideration to the Grants Committee. Proposals for over $50,000 go on to our Board of Directors, which meets four times each year.
Post-Grant Process
Organizations that receive a grant must sign an agreement that outlines the terms of the grant, including reporting requirements and payment schedule. Payments are made within one month of signed agreements. Final reports are generally due one year after the final payment date. Per Foundation policy, new funding requests may only be submitted after completing a two-year waiting period from the final payment date of a previous grant.
Crediting
If our grantees choose to recognize a grant from the Foundation with crediting in publications, press releases, websites, social media and other forms of written and verbal communication, the Foundation should be acknowledged as the “France-Merrick Foundation.”
Downloadable logos are available to our grantees for use in crediting when appropriate. If your acknowledgement is part of press release or permanent public installation (i.e., a sign or donor wall), prior approval of our name and logo use is required. The logo should not be resized or modified in any way.
Please contact Jess Porter (jporter@france-merrickfdn.org) if you have any questions about crediting, if your project requires a higher resolution file or color variation, or if your usage requires prior approval.
France-Merrick Foundation Logos
All files here are PNGs. To download: click on the name for the file you would like to download (the image will open in a new tab). Next, right click and select “save image as.” JPEGs or ESP files are available upon request.
